VERTICAL TRANSPORTATION COORDINATOR

Role Purpose

To support in managing and coordinating vertical transportation (VT) projects across various departments, including Estimation, Engineering, Operations, and Procurement. This role is essential in ensuring cross-functional alignment, accurate and competitive quotations, compliance with project specifications, and the timely achievement of key milestones. The VT Coordinator also facilitates effective communication among stakeholders and contributes to maintaining quality standards throughout the project lifecycle

Key Accountabilities

Procurement Operations
 Review project specifications and requirements during the bidding stage to ensure alignment with client expectations, regulatory standards, and technical feasibility for vertical transportation (VT) systems.
 Request, evaluate, and analyse supplier quotations to develop accurate, competitive, and technically sound budget estimates for VT packages, considering both initial costs and long-term value.
 Review and approve shop drawings submitted by VT suppliers, ensuring compliance with project requirements, coordination with other disciplines, and adherence to industry standards and safety regulations.
 Conduct VT system analysis and prepare detailed technical specifications, ensuring optimal design solutions tailored to project needs, building functionality, and integration with overall construction plans.
 Prepare comprehensive VT reports and technical documentation to support internal reviews, client presentations, and execution teams throughout the project lifecycle.
 Oversee and manage the execution of VT packages on-site, ensuring timely delivery, proper installation, and coordination with other trades to prevent conflicts and delays.
 Coordinate effectively between VT suppliers and various construction disciplines (e.g., structural, MEP, architectural) to ensure seamless integration and avoid design or execution clashes.
 Track and monitor the full lifecycle of VT activities and milestones, including shop drawing submissions, material procurement, delivery schedules, installation progress, testing, and commissioning.
 Maintain accurate project records and documentation and organize regular coordination and progress review meetings with internal and external stakeholders to ensure transparency and accountability.
 Lead supplier negotiations, conducting both technical and commercial evaluations to identify the most suitable vendors while ensuring compliance with project requirements and budget constraints.
 Finalize and formalize agreements with VT suppliers, ensuring cost-effectiveness, technical compatibility, and clarity in deliverables, timelines, and responsibilities.

Key Accountabilities

Supplier Relationship Coordination
 Maintain and update supplier information, including contact details, agreements, and performance evaluations to contribute to efficient procurement operations, improved supplier collaboration, and overall supply chain effectiveness.
 Communicate with suppliers to obtain quotes, negotiate prices, and ensure timely deliveries.

Key Accountabilities

Stakeholder Collaboration and Communication
Classification | Confidential
 In coordination with the Procurement Manager, collaborate with cross-functional teams, such as project managers, engineers, finance, and operations, to align procurement administrative activities with Nesma & Partners’ project requirements.
 Communicate with stakeholders to understand material needs, project timelines, and budget constraints.

Key Accountabilities

Policies, Systems, Processes & Procedures
 Follow all relevant Material Procurement processes, policies, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner.
 Demonstrate compliance with the organization’s values and ethics at all times to support the establishment of a value-driven culture within the organization.

Continuous Improvement
 Contribute to the identification of opportunities for continuous improvement and sustainability of systems, processes and practices considering global standards, productivity improvement and cost reduction.

Quality, Health, Safety & Environment (QHSE) Management
 Conduct all activities in a safe and environmentally responsible manner in compliance with internal policies and guidelines.

Reporting
 Assist in the preparation of timely and accurate reports to meet Material Procurement requirements, policies, and quality standards.

Key Accountabilites

Key Accountabilities

Technical Essential

Education/Certification
 Bachelors in Engineering, or any other related field.

Experience
 6 years’ related experience in roles within similar positions.

Languages
 English

Skills
Bid Evaluations, Contract Management, Cost Optimization, Supplier Relationship Management.

Techical Preferred

Experience
 Experience in the EPC industry.

Languages
 Arabic

Behavioral Essential

Skills
Customer Focus, Decision Quality, Cultivates Innovation, Action Oriented, Ensures Accountability, Collaborates, Communicates Effectively, Self-Development, Situational Adaptability.