EXECUTIVE SECRETARY

Role Purpose

To assist the head of department and staff in in all office operations and administration activities, by maintaining important
documents and handling confidential information in order to ensure timely and accurate fulfillment of business
requirements as per Nesma & Partners policies.

Key Accountabilities

Operational Direction
 Facilitate seamless communication channels by overseeing correspondence, managing incoming calls, and
prioritizing emails to enhance workflow efficiency at an executive level.
 Exhibit a professional demeanor when handling calls and welcoming visitors, creating an atmosphere of
sophistication to leave a lasting positive impression.
 Compose impeccable emails and letters for various events and announcements, ensuring a high level of credibility
and professionalism in all written communications.
 Efficiently coordinate internal and external meetings with a focus on professionalism, demonstrating excellent
organizational skills and attention to detail.
 Take charge of meeting preparations, handling all administrative and logistical arrangements to guarantee a
smooth and productive session.
 Demonstrate exceptional communication skills, encompassing presentation, persuasion, and negotiation abilities,
crucial for interactions with guests, vendors, and colleagues, even under pressure, to facilitate a streamlined
operation.

Requirements & Qualifications

Education/Certification
 Bachelors in Business Administration, or any other related field.
Experience
 4-6 years’ related experience in roles within similar positions.
Languages
 English
Skills
Administrative Assistance, Task Prioritization, Confidentiality & Data Privacy, Meeting &
Event Coordination, Travel Arrangement Management, Document Control.

Education

Languages
 Arabic

Qualifications & Certifications

Skills

Customer Focus, Decision Quality, Cultivates Innovation, Action Oriented, Ensures
Accountability, Collaborates, Communicates Effectively, Self-Development, Situational
Adaptability.

Skills